Is your Learning Management System (LMS) not able to satisfy your dynamic training management needs? Do you believe that your LMS is limiting your options to provide effective training to your people? Are you looking for an LMS that is cheaper to operate and more efficient? Then, you need to replace your LMS with a new and effective system that allows you to manage your training programs well.
But, how can you choose a new Learning Management System (LMS) that meets your needs effectively? Well, you can get the ideal replacement for your existing LMS by following the below mentioned steps.
Let us now look at each step in detail.
This is the first and most important step in finding the right substitute for your learning management system (LMS). You need to understand the problems with and limitations of your existing system and list them in detail. This list can be very useful, as it acts as a baseline document that guides you through the remaining process.
Writing down the issues with your existing learning management system (LMS) goes a long way in developing an effective Request for Proposal (RFP) for its replacement. You can develop the requirements specifications for the new LMS, based on this list, quickly and effectively. For example, you find that your Learning Management System (LMS) is not able to track your mobile learning (mLearning) courses and support multi-lingual online training programs effectively, you need to list the two drawbacks clearly. This will help you prepare a comprehensive RFP that helps you select a replacement that meets these needs efficiently.
It is necessary to have a clear idea of the data that you need to migrate to prevent any problems. As the database and the workflow of the learning management system (LMS) used currently are not identical to its replacement, the scope of the migration has to be finalized very carefully.
You need to migrate the online training material in a very systematic manner. It is advisable to prepare a chart to classify the components of the learning content and determine how each component is related to the other.
You also need to take adequate care when you migrate the data related to the training records and information generated by the learners, administrators, and other users. You need to make sure that the data is archived properly, so that the process of its migration is completed smoothly. It is better to prepare a detailed description of various data elements.
After listing the drawbacks and preparing a detailed plan for the migration of the data in your existing Learning Management System (LMS), you need to select the system to manage your training needs efficiently. Here is a list of things that you need to keep in mind, while selecting the new Learning Management System (LMS).
We have seen the process of selecting a replacement for your existing LMS. We will now look at 2 tips to use your new LMS effectively.
Tip 1: Explain the necessity for change
It is very important to tell the users of your Learning Management System (LMS) the reasons why the system was changed. This goes a long way in the effective adaption and use of the new LMS. It is essential that you do not “coerce” your staff to use the system. You need to remember that people find it hard to appreciate a change when it is thrust upon them. Replacement of your existing LMS is a major change management task and it needs to be viewed as such.
Tip 2: Provide better user experience
Often, all the features of the discarded LMS may not be present in the new system. This may confuse the users. To avoid this, you need to provide an intuitive GUI that is simple to use. It is a good idea to provide learning resources to your users such as FAQs and tips to use the system effectively. It is also necessary to have a dedicated team to help resolve the issues faced by your learners.
It is necessary to document the issues with your existing LMS. Then, you need to devise an effective plan for migrating the data in it. Finally, you need to zero-in on the right Learning Management System (LMS). You can ensure effective use of the new system by explaining the need for changing the LMS used currently and providing better user experiences. Hope you find this article useful. Do share your views.